Document flow
Everything that arrives as a document or an attachment, captured, named, filed and chased until it is complete. Runs on email and Drive, so it does not care what else you run.
The year, and the day each item went on the shelf
Year-end financials, one portfolio company
It will not exist until they close their own books in March. We can ask on the day they do. Asking sooner is your relationship, not our checklist.
A fiscal year drawn as a spine. Five requested audit items hang off it at the date each was filed, and the auditor’s request list arrives on 18 September, a quarter before the year ends. A sixth item carries no date because it cannot exist until a portfolio company closes its own books.
58 of 62, dated before year end
The auditor sent the request list on 18 September, against a year with a quarter still to run. Fifty-eight of its sixty-two items were already filed, each carrying the date it happened.
The auditor asks in September. What they find was settled in March, and nothing filed later can be dated earlier.
Everything filed the day it arrives, and a straight answer on any date about what has not.
8 jobs sit under it.
- Invoice & statement captureEvery invoice, receipt and custodian statement pulled out of the inbox, named to a convention and filed where it belongs.Venture funds · RIAs & wealth managers · Family officesWhenMonthly, on the statement cycleGrade B. Runs, with a hop we handleHow it runs
- Signed subscription chasingEvery subscription document out, tracked and chased until the last signature lands, and the package checked for the things that actually stop a close.Venture fundsWhenPer raise, and every close inside itGrade B. Runs, with a hop we handleHow it runs
- Audit prep & PBC assemblyThe prepared-by-client list worked through document by document, so the audit opens with the folder already full.Venture funds · RIAs & wealth managers · Family officesWhenAnnual, and it is always the same monthGrade B. Runs, with a hop we handleHow it runs
- Portfolio metric collectionYour definition on the request, the quarter's numbers read against it, and the one company that needs your name rather than another reminder.Venture fundsWhenQuarterly, per portfolio companyGrade B. Runs, with a hop we handleHow it runs
- K-1 & tax document collectionThe estimates chased in March, the documents chased through September, and a straight answer on any date about which ones have not landed.Family offices · Venture fundsWhenEstimates in March, documents from February to SeptemberGrade C. Judgement in the middle of itHow it runs
- KYC & AML collectionThe document list per person, the reminders on a schedule, and a live view of who still owes you what.Venture funds · RIAs & wealth managers · Family officesWhenPer new investor or clientGrade C. Judgement in the middle of it
- Regulatory calendarEvery filing, renewal and deadline on one calendar, with the document-gathering started before the date rather than on it.Venture funds · RIAs & wealth managers · Family officesWhenOngoing, and the dates do not moveGrade A. Runs on a system that opens upHow it runs
- Expense allocationShared costs split across funds and entities on the rules you set, the same way every month.Venture funds · Family officesWhenMonthly, at closeGrade B. Runs, with a hop we handleHow it runs
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.