Invoice & statement capture
Every invoice, receipt and custodian statement pulled out of the inbox, named to a convention and filed where it belongs.
Join waitlistPortal only, no attachment
Utilities, account 4408
On the chase list, not the file list
Three entities, one convention
Fund admin, audit, counsel, Carta, insurance, the registered agent, and every portfolio company. Eleven counterparties, and not one of them names the entity.
A document nobody can find was never filed. The naming is the work.
Fund expenses, admin invoices and the bank statements your auditor asks for in September, filed as they arrive instead of reconstructed in January.
Custodian statements from Schwab, Fidelity or Pershing captured monthly, alongside the vendor invoices that make up the firm's own books.
Statements and bills across every entity, captured into one filing structure rather than one inbox per household member.
We do the work. You verify it.
- Pulling the document out of the inbox, the portal or the download, before anyone has to remember it exists.
- Naming it to one convention, so a file can be found by someone who did not file it.
- Filing it against the right entity, which is the part that quietly breaks in a multi-entity structure.
- Keeping the chase list for what has not arrived, because a missing statement is invisible until the month it is needed.
- Your bookkeeper or accountantPosting to the ledger and deciding how a cost is treated. We file the document and name where it belongs; we do not book it.
- YouThe naming convention and the entity structure are yours. We run them exactly as written rather than inventing a scheme you then have to learn.
Capture is filing, not bookkeeping. We put the right document in the right place under a name you can search, and the person who keeps your books still keeps them.
What we ask on the first call
The answers decide whether this is two hours a month or not something we should take on. You get that on the first call rather than the third.
- 01What kind of firm are you? A venture fund holds private securities and cash at a bank and has no custodian statement, so an intake list written for an adviser is the wrong list.
- 02How many entities, and who decides which one a document belongs to?
- 03Do you already have a naming convention, or do you want ours?
- 04Which vendors are portal-only, with no email and no download?
- 05What arrives on paper or as a photograph, and who currently retypes it?
- When it runs
- Monthly, on the statement cycle. Whenever an invoice arrives
- What it costs you today
- 1-3h a month on invoices, 30-60m on statements
- What it touches
- Gmail, Drive, QuickBooks, Xero, Vendor portals
- Grade B
- Runs, with a hop we handle
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.