Portfolio metric collection
Your definition on the request, the quarter's numbers read against it, and the one company that needs your name rather than another reminder.
Join waitlistARR · Series A, infrastructure
quarter on quarter
Fund III data pack · growth input to the valuation file
They changed the definition · contracted to live
Where the two came back from
The founder's own board pack, Q4 2025
Both quarters were in it, stated by them at the time.
Eight quarters of ARR for one portfolio company, named by stage and sector only, drawn as a rail running down the page. Two quarters were never sent, so the rail is broken at each and four quarter on quarter growth rates cannot be computed, the two missing quarters and the two that follow them. Both are recovered from the founder's own board pack and the rates come back with them. One rate never comes back: at the first quarter of 2026 the company changed how it counts ARR, from contracted to live, so the quarters either side of that seam are different quantities and the rate across it stays open.
Two gaps closed, one left open
A missing quarter costs two growth rates, its own and the next one's. The seam where they changed how they count costs one more, and chasing does not repair that one.
A gap filled with an estimate is worse than a gap left open.
The reminder schedule is a $59 tool and we will tell you so. What is worth paying a person for is knowing that two founders wrote ARR and meant different quantities, and knowing which company has stopped replying because you are below its information-rights threshold and needs your name on the next email rather than ours.
Venture fundsWe do the work. You verify it.
- Writing your definition onto the request itself, so a founder answers the question you asked rather than the one their last board deck happened to answer.
- Recording which definition a returned number is on. Contracted ARR and live ARR are both defensible and they differ by 10 to 20 percent, so the label under the figure matters more than the figure.
- Keeping the series intact across quarters, because a missing quarter costs you two growth rates, its own and the next one's.
- Recovering a gap out of a document where the founder stated the number at the time, usually their own board pack. Never out of an estimate: a gap filled with an estimate is worse than a gap left open.
- Telling you which company has to hear from you rather than from us, and telling you in week two rather than on day forty, when the answer no longer helps.
- The founderOwns the number. We record what they sent and what it was measured on. We do not correct their figure, and where we restate one against your definition it is shown as a restatement with the original still legible above it.
- You, as GPThe relationship is yours and the escalation is yours. When a company goes quiet, the next email has to carry a name that means something to that founder, and ours does not. That is a line we cannot cross and it is the honest reason this job is not fully done for you.
- Your reporting toolVisible, Standard Metrics, Archstone and Carta all ship the scheduled request and the reminder cadence from about $59 a month. If you run one, keep it. We work on top of it rather than replacing it, and we will say so on the first call.
We are not selling you the reminder schedule. That is a $59 tool and you should buy it. What a person is worth here is knowing that two founders wrote ARR and meant different quantities, and knowing which company has stopped replying because you are below its information-rights threshold rather than because the founder is rude.
What we ask on the first call
The answers decide whether this is two hours a month or not something we should take on. You get that on the first call rather than the third.
- 01Are you a Major Investor at each company, and what do your Investors' Rights Agreements actually entitle you to? Information rights usually stop at a minimum-ownership threshold, and a fund writing small checks is often below it at entry and reliably below it two rounds later.
- 02Is your ARR definition written down anywhere, or does it live in your head? If it is not written, the first thing we produce is a one-page reporting policy, because there is nothing to put on the request until then.
- 03Do you already run a reporting tool? If you do, we are not here to replace it.
- 04Which fields do you actually want back? Revenue, cash, monthly net burn, runway, net income and headcount is the working set, and every field you add past it costs roughly 8 to 10 percent of your response rate.
- 05When is your own LP report due? Quarterly financials and the cap table are due within 45 days of quarter-end under the NVCA Investors' Rights Agreement, and your deadline is what decides when the ask has to leave.
- 06How much of the portfolio is pre-revenue? Half a seed portfolio usually is, and for those companies the whole return is cash, burn, runway and headcount.
- When it runs
- Quarterly, per portfolio company. 45 days after quarter-end, where the IRA gives you the right
- What it costs you today
- 16-48h a year
- What it touches
- Gmail, Sheets, Airtable, HubSpot
- Grade B
- Runs, with a hop we handle
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.