K-1 & tax document collection
The estimates chased in March, the documents chased through September, and a straight answer on any date about which ones have not landed.
Join waitlistStill out, 2 of 16
Form 7004 on file 16 March, extended to 15 September
Sixteen tax documents plotted on a March to September axis, hollow marks for estimates and filled marks for the K-1 itself. Nine estimate letters are in by 14 March and all sixteen by 2 April, and the April payment goes out on those numbers. Then nothing arrives for four months, because almost every underlying fund is on its own Form 7004 extension. The first four real K-1s land on 19 August and ten more by 2 September. Two issuers are still on extension when the fund’s own Form 1065 falls due on 15 September.
14 of 16 in, 2 extended
Every estimate was chased in by 02 April, so the 15 April payment went out on numbers rather than on guesses. The documents themselves did not start until 19 August.
We cannot make a GP file early. What we can do is make sure you knew in April which two would still be out in September.
The version that actually hurts, because it scales with every fund the family holds and the federal form is the one part that does not vary. The work is in the attached statements, the box 20 codes and the separate pile of state schedules.
Small unless you hold SPVs or fund positions, and worth saying so. What you get is the chase and the filing. Computing anything, interpreting a footnote and issuing your own stays with your tax preparer.
We do the work. You verify it.
- Chasing the estimate letters before 16 March, so the extension and the 15 April payment are made off numbers somebody actually asked for rather than off last year.
- Chasing the documents themselves from February through September, because May and June is the realistic average and anything on extension does not move until the last fortnight.
- Keying the boxes, and logging which attached statements, box 20 codes and separate state schedules came with each one. Schedule K-1 is a fixed federal form; the variation is entirely in what is stapled to it.
- Being able to say on any date exactly which issuers have not landed, which is the question nobody can answer on 2 September and the reason this job exists.
- Filing what arrives against the right entity and the right tax year, including the ones that arrive as a photograph of a page, and marking that row as what it is rather than quietly typing a clean number.
- Your tax preparerComputes, interprets and issues. Section 199A, section 1061 carried interest, ECI and UBTI are read by them. Issuing your own K-1s to your own investors stays with them too.
- Your tax preparer, on anything that arrives after you filedPast the extended due date a partnership under the centralized audit regime furnishes Form 8986 under an administrative adjustment request, not an amended K-1. Whether that obliges you to push the adjustment out to your own investors is their determination. Knowing it landed, on the day it landed, is ours.
- YouThe extension is filed by you or your preparer, on or before the original due date. We make sure the estimates are in hand before that date rather than after it.
We do not prepare, interpret or issue anything. We collect, we key, we log what came attached and we tell you what has not landed. The return, and every judgement inside it, is your preparer's.
What we ask on the first call
The answers decide whether this is two hours a month or not something we should take on. You get that on the first call rather than the third.
- 01How many inbound K-1s, and do you hold SPVs or fund positions? A direct venture investment is in a Delaware C corporation, which issues its shareholders nothing, so a plain venture fund often receives very few and should not be sold a season.
- 02Who is your tax preparer, and what do they want from us: a keyed schedule in their format, or the documents filed and dated as they arrive?
- 03Do you receive estimates late in the year, or is the first number you see the one on the document?
- 04Which states, and do the state schedules arrive attached or as a separate pile?
- 05Which issuers deliver through a portal only, with no email and no download?
- 06Is your own 1065 waiting on the last inbound one? That single answer decides whether September is a week of work or a fire drill.
- When it runs
- Estimates in March, documents from February to September. 16 March, 15 April, 15 September
- What it costs you today
- 3-8h a year holding a few, and a season holding dozens
- What it touches
- Gmail, GP portals, Drive
- Grade C
- Judgement in the middle of it
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.