Bank to books
Every transaction matched to the ledger each month, with the breaks worked rather than carried forward.
Join waitlistReconciled cleanly on 31 July, 31 August, 30 September and 31 October. Past ninety days it stops being a timing difference and becomes a stale item, and the cash it is holding back was never really yours to spend.
Four items open against a fund’s operating account at 31 October, plotted by how long each has been outstanding rather than by amount. Three are between two and twenty-one days old and will present themselves. The fourth, outstanding check number 1043 for 18,940.55, was issued on 05 July and has been carried as outstanding for 118 days, crossing the ninety day mark at which an item is no longer a timing difference.
118 days open, and no longer a timing difference
Three of these items are days old and will clear themselves. Cheque 1043 has reconciled correctly at four consecutive month ends while the payee has never once banked it.
We can tell you it went stale on the day it did. Stopping it and reissuing is a conversation with the payee, and that part stays yours.
The fund's own cash agreed to its books before anything is reported off it.
The firm's operating account, and the reason a fee run can be trusted.
Every entity's account, which is the point at which multi-entity stops being a filing problem and starts being a matching one.
We do the work. You verify it.
- Matching every line on the statement to the ledger each month, and handing over the reconciliation itself rather than a note saying it ties.
- Working each break to the document that clears it: the originator detail on an inbound wire, the capital call notice, the vendor invoice, the fee schedule.
- Keeping the age of every open item, an outstanding check, a deposit in transit, a recurring ACH that posted twice, because an item that reconciles cleanly at four consecutive month ends is invisible precisely because it ties.
- Running it three ways where you have an administrator: the bank, your own books and the administrator's ledger, which is where the disagreement worth paying for sits.
- Chasing an unidentified deposit down to a name, because an LP wire nobody could attribute shows in the register as an investor who did not fund.
- Your bookkeeper or accountantPosting the correcting entries and closing the period. We hand over the break and the evidence behind it; the ledger stays theirs.
- YouYou sign your books. The reconciliation is our work product until you accept it, and accepting it is a decision rather than a formality.
- Your bankOnly the bank can produce full wire detail on an inbound payment, and only the sending side can explain a deduction taken by an intermediary. We ask in your name, with your authorisation, and we never move money.
A reconciliation is the match and the evidence, not the ledger. We do not post entries, we do not close your period, and we never move money: you approve, your bank moves. You sign your books, and our job is that the numbers under the signature have been agreed to something.
What we ask on the first call
The answers decide whether this is two hours a month or not something we should take on. You get that on the first call rather than the third.
- 01How many accounts, and does the fund's operating account sit alongside a separate capital call account and the management company's?
- 02Do you have a fund administrator keeping its own ledger? If so this is a three-way reconciliation and the interesting break is between your book and theirs.
- 03Who posts to the ledger today, and into what: QuickBooks, Xero, or a file the administrator sends back?
- 04How does LP money arrive against a call, and how often does a wire land without a reference anyone can read?
- 05Read-only access or one export a month? Both work. The export version costs you ten minutes and we say so before you sign, not in month two.
- 06Who at your firm is authorised to ask the bank for full payment detail, and may we ask in your name?
- When it runs
- Monthly, at close
- What it costs you today
- 1-3h a month
- What it touches
- QuickBooks, Xero, Bank statements, Wave via CSV
- Grade B
- Runs, with a hop we handle
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.