Intercompany & multi-entity
Transfers between entities matched on both sides, so the consolidated picture adds up before anyone consolidates it.
Join waitlistProperty LLC, Miami
Operating trust
Investment partnership
Property LLC, Aspen
Property LLC, Naples
Property LLC, Naples
Balance sheet, 31 October
Foots, signed off, and reviewed. The other side of it was coded to legal and professional fees in the holding company.
Five intercompany positions of a family holding company at 31 October, each shown as the due from affiliate the holding company records and the due to affiliate its counterparty records. Four match to the cent and cancel on consolidation, totalling 1,847,300.00. The fifth, a 250,000.00 due to the holding company recorded by Property LLC, Naples, has no receivable on the other side: the holding company coded the same payment to legal and professional fees. The Naples balance sheet foots exactly, and the position cannot be eliminated.
1,847,300.00 eliminated, 250,000.00 cannot be
Four positions cancel to the cent. The fifth is a payable with no receivable behind it, so the group is shown owing 250,000.00 to itself and consolidated net worth is understated by exactly that.
Neither bookkeeper got their own entity wrong. This one only exists between the two of them, which is why nothing in either close ever caught it.
The job that decides whether a consolidated net worth number means anything. Every transfer has two sides and they are usually booked by two different people.
Management company, funds and SPVs, agreed against each other rather than each closing on its own.
We do the work. You verify it.
- Matching both legs of every transfer, the due from affiliate at one entity against the due to affiliate at the other, monthly rather than at the point somebody consolidates.
- Finding the position that exists on one side only, which is the hard one precisely because it does not look like an error, it looks like a balance, and both sets of books foot without it.
- Evidencing the gap: which entity paid, what the invoice said on its face, how each bookkeeper coded it, and what the group has therefore recorded twice.
- Keeping a shared intercompany chart of accounts and getting both legs coded at the point of payment, which is the discipline that prevents the next one rather than finding it.
- Asking, once, whether a note exists behind an advance between entities, because an intercompany loan with no note is a different transaction from the one the books describe.
- Your tax preparerWhether an advance is a loan, a capital contribution or something else, what interest has to be imputed, and how each entity's return reflects it. We surface that the two sides disagree and by how much; the treatment is theirs.
- Your bookkeepers, one per entityPosting the corrections and the elimination entries in each set of books. We produce the matched pairs and the exceptions, and each ledger stays with the person who keeps it.
- YouYou sign the books and the consolidated pack your family reads. We never move money between your entities; we tell you which transfers do not agree and what document would settle them.
We match the legs and we evidence the gap. We do not post your elimination entries, we do not decide whether an advance is a loan or a contribution, and we never move money between your entities. What we hand you is a list of positions that do not agree, each with the document that would settle it.
What we ask on the first call
The answers decide whether this is two hours a month or not something we should take on. You get that on the first call rather than the third.
- 01How many entities, and who keeps the books for each? An intercompany break is usually two competent bookkeepers, not one careless one.
- 02Is there a shared chart of accounts with intercompany receivable, payable and loan accounts, or does each entity improvise? Standard accounting templates do not ship with them.
- 03Does the entity at the top produce combined family reporting, or is it an investment vehicle carrying its holdings at fair value? If it is the second, there is no elimination column to reconcile to.
- 04What does the family actually read, and how often: a consolidated net worth pack monthly, quarterly, or only at tax time?
- 05Are there advances between entities, and is there a signed note behind each one?
- 06Which transfers recur: a management or service fee, shared overhead pushed across entities, expenses one entity pays on behalf of another?
- When it runs
- Monthly, at close
- What it costs you today
- 1-4h a month
- What it touches
- QuickBooks, Xero, Sheets
- Grade B
- Runs, with a hop we handle
Pricing
Two ways to work with us.
Have us run the recurring back office, or have us build you a system you own. We are what makes the administrator you already pay for usable by a two-person firm.
We run your back office
What moves it: how many entities, how many LPs, and what your positions sit on.
Done-for-you operations, handled on the cadence each task needs, for investment firms of any size.
- Your administrator's draft lands day 30. Our pass is done by day 34. Your LP pack goes out day 45.
- Your auditor's list closed before 31 December, not reconstructed in March.
- No per-LP fee. No charge per capital call. No add-on for an extra SPV.
- A dedicated operator who knows your firm
- Works inside your existing stack: custodians, QuickBooks, Sheets
- One monthly rate, no hourly billing. Pause or cancel anytime.
We build it, you own it
We scope and build the automations that run the work. You own the system outright, and it keeps running without us.
- A scoping call to map the workflows worth automating
- Custom automations built to your firm's process
- You own the system: no lock-in, no per-seat fees
- A custom dashboard over the systems we connect
- Full handover so your team can run it
- 3 months of maintenance and support included
- Optional care plan after, at a reduced monthly rate
Run it or build it. Both start here.
Join the waitlist.
We are taking a small number of firms to begin with. Leave your email and we will come back with what we would handle, on what cadence, and what it costs.